Diverse Learners COVID-19 Resource Hub – Convene the Team 2020-05-16T07:25:08-05:00
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Convene the Team

Gather stakeholders, including the family and perhaps the student when appropriate. Share your ideas, collaborate on solutions, draft a plan, and obtain consent to move forward. The tools listed below will support your team in effective collaboration, communication, and documentation.

Conducting Virtual IEP Meetings
With schools closed, traditional IEP meetings will likely need to be conducted remotely. This guide provides the steps for preparing and implementing a virtual IEP meeting, as well as a sample agenda with questions to consider. Links are included for the latest federal guidance on IEP timelines, plus for several virtual meeting platforms that are both HIPAA and FERPA compliant. 

Trauma Sensitivity During the IEP Process (Federation for Children with Special Needs)
This document offers insight into how the IEP process, including from evaluations to team meetings to writing an IEP, can be shaped to become cognizant of and sensitive to a child’s previous trauma. It describes the important role that relationships between student and team members play in creating a safe and supportive learning environment for our students who have experienced trauma.

COVID IEP-Addendum Template
As relayed in the March 21 supplemental guidance, “the parent of a child with a disability and the public agency may agree to not convene an IEP Team meeting for the purposes of making pandemic-related changes, and instead develop a written document to amend or modify the child’s current” IEP. This template outlines services and accommodations to be provided to the student during school closure. Click here for an editable version of the addendum document.

School Closure IEP Revision Prioritization Tool
Use this tool to track which IEPs are priority for revising during this school closure. Annual IEPs should be conducted as usual, though may be done so through conference or video calls. Other IEPs may only need addendums to adjust services or accommodations to those which can be done remotely.

The following platforms offer guidance in maintaining FERPA compliance: